This
is a list of general information and guidelines for all Booth
Vendors for the 28th Annual Great Texas Mosquito Festival
YOU MUST HAVE SIGNED CONTRACT, RELEASE FORM, INVENTORY LIST AND
BOOTH FEES
RETURNED BY THE DATE DESIGNATED ON YOUR APPLICATION FORM FOR THOSE THAT ATTENDED THE FESTIVAL
IN 2007.
If the contract,
photo of booth layout and payment has not been returned by the
date referenced in your contract, your particular paroduct(s),
etc. will be given to the next vendor on our mailing list.
The festival reserves the right to limit the number of vendors
selling particular products and / or food items. |
 |
|
|
|
Booth
Fees |
|
| |
Payable
to the City of Clute in the form of a cashier’s check, money
order, or cash. |
|
| |
Please
do not send cash through the mail. |
|
| |
NO
PERSONAL CHECKS WILL BE ACCEPTED. |
|
| |
If you pay for a
booth space and do not attend the festival, you will be taken off
the mailing list for the following year and no refunds will be
given. THERE ARE NO EXCEPTIONS! |
|
|
|
|
Food
Booths |
|
| |
Please read the
enclosed information concerning required Health Permits that
accompany your contract. |
|
|
|
|
Check
in and set-up |
|
| |
Must
use the Marion St. gate only. |
|
| |
All
booth spaces will be assigned. |
|
| |
All
booths must be moved in by 3:30 p.m. and set up y 4:00 p.m. |
|
| |
Late arrivals
must drop ff supplies at Marion Gate - NO VEHICLES> |
|
|
| |
Report
to the Pavilion for your booth location. |
|
| |
Previous
booth locations are not guaranteed. |
|
| |
All
Vendor vehicles, without a parking sticker, must be removed from
inside the festival grounds by4:00 p.m., Thursday & Friday, and 7:30
a.m. on Saturday. cars without appropriate parking stickers -
may be towed! |
|
|
|
|
Check
in Dates & Times |
|
| |
Wednesday,
July 23rd, 2008 |
1:00
p.m. - 7:00 p.m. |
|
| |
Thursday,
July 24th, 2008 |
8:00
a.m. - 3:30 p.m. |
|
| *
Please note: Security will not be provided until 5:00 p.m. on Thursday,
July 24th. |
|
|
|
| PLEASE
NOTE |
|
| |
The carnival will be allowed to sell the following items in the
carnival area: Hot Dogs, Corn Dogs, Hamburgers, Sausage on a
Stick, Funnel Cakes, and carbonated beverages. The carnival
also has exclusive rights to sell cotton candy, candy apples,
regular popcorn and regular snow cones. |
|
|
|
|
Mandatory
Vendors Meeting |
|
| |
One
Vendor Representative is required to attend a meeting under the
pavilion on Thursday, July 24th at 4:00 p.m. The purpose of this
meeting is go over necessary guidelines, and to answer any questions
you may have. |
|
|
|
|
Booth
size and fees: |
|
| |
15’
Wide x 15’ Deep |
$100.00
/ Brazoria County |
|
| |
15’
Wide x 15’ Deep |
$150.00
/ Out of Brazoria County |
|
| *
Please note: If your booth area is larger than the size stated,
you must rent additional space. Your booth must fit inside the area
you have paid for. NO EXCEPTIONS! Your Tent Poles, Stakes, Trailer
Hitches or Tongues, Etc. must fit completely within the booth size
you have paid for. This includes trailer side windows. |
|
|
|
|
Booth
Services |
|
1 |
Power
provided will be (1) double plug, 110-volt outlet of 20 amp capacity
per Booth Space..
*Please note: If your electrical requirements exceed the above,
you must use propane.
External generators will be allowed ONLY upon approval
from the SWAT Team. You must receive approval prior to booth validation.
Propane is encouraged, if you are compatible. |
|
2 |
There
is no parking inside the festival grounds for trailers. NO EXCEPTIONS! |
|
3 |
Vendor
Parking Passes will be sold to the first 50 paid booths. Passes
are $30.00 for the 3 days. These vehicles will be allowed to park
inside the festival grounds, but will not be allowed to drive to
the booth until 12:30 a.m. on Friday and Saturday, and 1:30 a.m.
on Sunday. Vendors will be allowed to park on the east and south
side of the park. This parking pass will not allow vendors to enter
and exit the festival grounds during operating hours. Only one parking
pass will be sold to each vendor. NO EXCEPTIONS! Parking passes
will be issued at Check-In. Passes will NOT be mailed. All other
parking is outside the festival grounds. Enter only through Marion
Gate. ANY VEHICLE PARKED INSIDE THE GROUNDS OF THE FESTIVAL,
WHICH IS NOT PROPERLY PARKED AND / OR DOES NOT HAVE A CURRENT PASS -
MAY BE TOWED AT THE OWNER'S EXPENSE - WITH NO FURTHER NOTICE. |
|
| 4 |
Security
will be provided by the festival from 5:00 p.m. Thursday, July 24th,
through 8:00 a.m. on Sunday July 27th. However, the festival is
not responsible for your booth or it’s contents. |
|
5 |
Vendor Armbands will be provided to (4) workers per booth.
Additional armbands may be purchased for $15.00/ armband before the
festival with a limit of 4 additional armbands.. At the time of
check-in, vendors will be issued worker armbands. NO ARMBANDS
WILL BE MAILED. *Please note: Armbands must be
worn properly, meaning that they cannot be slipped over your wrist,
no tape, etc. Armbands can not be passed from worker to worker.
All improperly worm armbands will be taken up at the admission gate
and the person will be denied entry. |
|
| 6 |
Solicitation
on the festival grounds will only be allowed for valid vendors.
Outside solicitation will not be allowed and will result in removal
from the Festival Grounds. All sales must take place within your
vendor booth space, unless you have received prior approval. |
|
| 7 |
No
Vehicles will be allowed at your booth unless they are part of your
booth. The vehicle must remain at said site during festival hours.
|
|
|
|
|
Booth
Requirements |
|
1 |
2
lb. ABC (Multi-Purpose) Fire Extinguish. |
|
| 2 |
Food
Booths must have some type of top covering. tHERE HAS BEEN A
CHANGE MADE TO THE FOOD SAFETY CHECK LIST CONCERNING THE FACT THAT
FOOD BOOTHS ARE NOW REQUIRED TO HAVE SOME TYPE OF FLOORING!
THIS REQUIREMENT WILL BE STRICTLY ADHERED TO! |
|
| 3 |
Signage
– Stenciled or professionally painted. |
|
| 4 |
IMPORTANT: Only heavy duty, 100 ft,
#12 extension cords, (grounded plugs) are allowed to be used. If
you do not have this type of extension cord, you will not be allowed
to plug in. These extension cords will be available for
purchase from the festival electrician. Please identify
you cord by marking or tagging it at the male end of the plug.
THIS REQUIREMENT WILL BE STRICTLY ADHERED TO! |
|
| 5 |
Must
COMPLETELY fit inside your booth area (15’ wide x 15’
deep) + any additional space that you may have purchased). |
|
| 6 |
Each
booth is individually responsible for sales tax requirements. |
|
| 7 |
Health
permit through the City Code Enforcement office for all food booths
($20.00 per booth). |
|
| 8 |
Please dispose of your own trash by using the dumpsters, which are
located in the back and front of the park. DO NOT
use “pedestrian” trash barrels which are provided for festival
patrons. |
|
| 9 |
All
workers must have an armband or pay daily admission fees in order
the come through the gates. |
| |
|
|
*PLEASE NOTE: ARMBANDS ARE NOT TRANSFERABLE TO ANYONE
ELSE! NO EXCEPTIONS! |
|
|
|
|
Important
Information |
|
1 |
Only
a limited number of designated vendors may sell sand art or do any type of face painting. |
|
| 2 |
Only
a limited number of designated vendors may sell lemonade, carbonated drinks
and frozen drinks. This
means any type of lemonade or carbonated drinks. Contracts
will be clearly marked if you have the exclusive right to sell
lemonade or carbonated drinks. These exclusive booth spaces
will be awarded by the GTMF Executive SWAT Team members. |
|
| 3 |
Any
item that is for personal use must be out of sight of customers!! |
|
| 4 |
Items
not allowed in booth include but are not limited to:
Throwing starts, martial arts weapons, brass knuckles, roach clips,
snap’n pops, knives of any sort, drug paraphernalia of any
kind, crazy string, counterfeit merchandise, water weenies or potato
guns will not be tolerated. If any item is questionable, please
contact the Great Texas Mosquito Festival at (979) 265-8392 or (800)
371-2971. The Great Texas Mosquito Festival does reserve the right
to limit or restrict the sale of certain items.
Replenishment of stock is the sole responsibility of the vendor
and should be done before gate closing as listed below.
| Thursday
& Friday |
Gates
Close |
3:30
p.m. |
| Saturday |
Gates
Open |
6:00
a.m. |
|
Gates
Close |
7:30
a.m. |
|
|
|
All vendors must use the Marion Street gate only! All vehicles,
without a parking pass, must be removed from the festival grounds
by 3:30 p.m. Thursday and Friday and 7:30 a.m. on Saturday. Any
vendor found in violation will result in removal of booth from festival
grounds at committee discretion.
If you need to
replenish your stock during the Festival hours, you may drive inside
the Marion Street gate and drop off your supplies behind the ticket
booth in the assigned area. Immediately remove the vehicle
before taking the supplies to your booth. We are not
responsible for your supplies. There will be NO EXCEPTIONS!
You may not take your vehicle to your booth during the festival
hours. Vehicles without a parking pass are not allowed to park
inside the festival grounds. SEE ITEM 3 UNDER BOOTH SERVICES. |
|
| 5 |
No
beer cans, bottles, liquor or wine bottles are allowed on the festival
grounds. Any vendor found in violation will be shut down immediately
and the booth will be removed from the festival grounds at the close
of the festival evening on which the violation has occurred! |
|
| 6 |
Booth
clean up is the sole responsibility of the vendor. Each vendor must
properly dispose of their trash in the
dumpsters located at the
front and rear of the grounds on a daily basis. Pedestrian Trash
barrels located throughout the park grounds are for festival
patrons and are not for vendor trash. Festival clean-up crews are not
responsible for disposing of vendor trash. If it is determined that
you used any undesignated trashcans and / or left any litter in
your booth space you will not be sent a contract for the following
festival year. All booth construction litter must be removed from
the Festival Grounds no later than 1:00 p.m. Sunday July 27th. Any
items left will be disposed of. Security is not provided after
8:00
a.m. on July 27th. |
|
| 7 |
DECISIONS
OF THE FESTIVAL COMMITTEE ARE FINAL!! |
|
|
|
|
Notice |
|
| |
All vendors are
responsible for this information. By signing your application,
you are indicating you have read and agree to all rules and
regulations set forth in this document..
There will be no excuses, exceptions or
refunds to those that do not follow these rules. |
|
|
|
|
|
